Trips

Trips track vehicle movement, mileage, route details, dates, trip type, and notes.

Add a trip

1. Open Trips.
2. Select Add Trip.
3. Enter the start and stop odometer readings.
4. Add the origin and destination.
5. Choose the start and stop dates and times.
6. Select a trip type: Business, Personal, Charity, or Medical.
7. Choose the vehicle.
8. Add notes if needed.
9. Select Save.

The trip distance is calculated from the odometer readings and shown in the trips list.

Find and organize trips

The trips list supports:

• Date range filtering.
• Vehicle filtering.
• Search by notes, origin, or destination.
• Sorting by trip date, distance, trip type, or fleet submission status.
• Column visibility controls.
• Pagination for larger record sets.

Trips are grouped by date so related activity is easier to scan.

Edit or delete trips

Open a trip row to view details, or use the actions menu to edit the trip. To remove multiple trips, select the checkboxes beside the records and use the bulk delete action.

Submit trips to a fleet

Fleet users can submit selected trips to a fleet from the trips list. Submitted trips are marked with a fleet submission status, such as pending, approved, rejected, or not submitted.

Comments on submitted trips

When a trip has been submitted to a fleet, comments can be attached to that submitted record. Use comments to ask questions, request changes, explain an approval, or clarify why a trip was rejected.

Comment counts appear on records with existing comments, helping drivers and fleet reviewers find records that need attention.

Free plan note

Free plans include limited trip tracking. If you reach the current trip limit, Travel Logs will prompt you to upgrade for unlimited trip tracking.