Expenses and Maintenance

Travel Logs can store more than trips. Expenses and maintenance records help keep vehicle costs in one place.

Expenses

Expenses are attached to a vehicle. Expense records can include:

• Date.
• Type.
• Description.
• Amount.
• Receipt image when available.
• Whether the amount is treated as a cost or credit.

Common expense types include fuel, tolls, parking, insurance, registration, lease, repairs, parts, and other vehicle costs.

Maintenance

Maintenance records are attached to a vehicle and can include:

• Date.
• Odometer.
• Notes.
• Maintenance items.
• Total amount.
• Photo when available.

Use maintenance records for service work, repairs, and vehicle upkeep.

Reviewing records

Expenses and maintenance appear in History. Use History filters to switch between Trips, Expenses, and Maintenance, then filter by date range and vehicle.

Reports

Expenses and maintenance can be exported from Reports. Choose the report type, date range, and vehicle, then export as CSV or PDF.

See Reports and Export.

Fleet submissions

If your account has fleet access, expenses and maintenance can be submitted to a fleet team from Fleets and Submitting Records.